Chapter Policies and Procedures

The safety of our fraternity men and potential new members is our top priority. Due to the COVID-19 pandemic, recruitment will look different than previous semesters. Listed below are the policies and procedures that Illinois IFC expects all chapters to follow during recruitment for Fall 2020. If there are any questions, please contact President Garrett Vandermyde (president@illinoisifc.com) and VP of Recruitment Bill Laitar (recruitment@illinoisifc.com).

Policies

  • All recruitment events and activities must follow all Champaign- Urbana Public Health, CDC guidelines, University of Illinois guidelines and IFC policies.

    • This includes remaining 6 feet apart during events, wearing masks/ personal protection equipment (PPE) and social distancing.

  • All recruitment events must have contact tracking measures in place.

  • Members and potential new members should not participate in any recruitment activities if they have recently been exposed to someone who tested positive for COVID-19 or someone who has been tested and is awaiting results.

  • Chapter desiring to use any University space (indoor or outdoor) must reserve the space with the Registered Student Organization (RSO) Office.

Events

 

Food

  • If food is provided at any recruitment event or activity, participants should maintain social distance while eating.  

  • If food is provided at any recruitment event or activity hand sanitizer must be provided.

  • Food provided at any recruitment event should be individually packaged or catered/served by a single server- no buffet style.

    • Any beverages served at a recruitment event should be bottled or canned, no open-source containers (jugs of tea, 2 liter bottles of soda, punch bowls).

  • Any products being used (i.e. plates, utensils, cups, etc.) should all be disposable.

  • If it is not possible to properly ensure food safety at any recruitment event or activity, food should not be served.

Large events

  • A large event is defined any inside or outdoors OR non-house chapter events with an attendance of larger than 9 and no greater 50 participants. (The number participants include active members, non- members, alumni, potential members, etc.).

  • Hand sanitizer should be present at all events in various locations (next to the food, entryway, check-in station, etc.).

  • All bathrooms and kitchens should have adequate supplies for participants and chapter members to wash their hands.

  • All gatherings will maintain 50% of capacity of the space or 50 individuals which is smaller.  However, based on room design, the room may only be able to accommodate less than 50% of normal overall room capacity in order to adhere to physical distancing, especially for movement within the room.

  • Cleaning and disinfecting common areas (e.g., restrooms) and surfaces that are touched by multiple people (e.g., entry/exit doorknobs, stair railings) frequently; every 30 minutes recommended for high-traffic areas.

  • Cleaning and disinfecting occupied tables and seats between use by different groups or parties, and again at closing time.

  • All larger events must have a check-in station at all large recruitment events.

  • All large events must have contact tracking measures in place, QR code or contact tracking template provided by IFC.

Check-In Stations

  • All check-in stations must have the following items: QR code check-in or check-in template.

  • QR codes are provided as a method for potential new members to check-in to events.

  • QR codes will be linked to a virtual check-in for our chapters.

  • A box of extra masks for individuals who do not bring their own.

  • Hand sanitizer at the check-in table.

  • Expectations of individuals participating in recruitment posted at your event. These expectations should include, entrance policies or guidelines of your facility, social distancing policies, accessible locations of your facility/space, etc.

 

Small events

  • A small event is defined as any event with 8 or fewer total individuals present.

  • In addition to any large events chapters are hosting, smaller events should be hosted multiply times during the week during the chapter’s recruitment period.

  • Check-in stations are not required at smaller events yet are recommended.

  • All small events must have contact tracking measures in place.

  • All individuals participating in recruitment must wear a mask and proper personal equipment (PPE).

Tel: (217) 333-7062

Fax: (217) 333-7366

409 Turner Student Services Building
610 East John Street
Champaign, IL 61820

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© 2020 by Interfraternity Council at The University of Illinois.